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Planning a High School Reunion or a Reunion of any type can at first appear to be a formidable task, but it doesn't have to be. Use this Reunion Planning guide to help you plan your reunion.

Quick Reunion Planning Reference Guide

12-18 months in advance:

  • Create a Reunion Event web site by clicking HERE
  • Visit or call the school: inform them of reunion; obtain class list if available, see if they have any class year books hanging around they could send to you.
  • Ask the School and Town to post on their web sites a link to your Reunion Information and a link to the online Reunion Registration.
  • Prepare preliminary budget, figure that between 25-40% of classmates will attend a reunion - 50% of those that attend will bring a guest.
  • Open bank account - if possible use a Nationwide Bank  or a Bank within your Classes Town or City
  • Open a Reunion PayPal account - If you don't have one Click Here to open one - Attach the bank account to it so you can transfer the funds.
  • Consider getting a PayPal Debit Card also to use for paying Reunion expenses directly out of the Reunion PayPal account itself.
  • Choose the Date for your Reunion - keep in mind travel times and it is best to hold your Reunion on Thursday, Fridays or Saturday nights.
  • Contact the local Newspapers and ask them to print your reunion information - include the Reunion Manager link for people to register online - and in all communications you send out.
  • Since you can use the Reunion Manager to Email all Classmates at once - as people start to register send an email out once or twice a month asking people to contact old classmates who have not registered yet  - make sure you include the link to register so they can forward it.
  • Post Missing Classmates page on web site (and update as you go)

8-12 months in advance:

  • Finalize date of event (if possible)
  • If you can scan your Class Yearbook do it now - as people register upload their Class Photo
  • Book location or get necessary permits if needed
  • Make arrangements with local Hotels for special Room Pricing for your group.
  • Book caterer, or start planning menu
  • Finalize ticket pricing - Average Reunion Ticket prices are between $50-$75 per person.
  • Send broadcast e-mails hyping the reunion to local papers - community web sites, facebook etc...(ongoing until event)
  • Invite the non-paying guests (teachers, coaches, etc.)
  • Start early-bird ticket sales and incentive programs
  • Book entertainment
  • If you are hiring a photographer or videographer, get quotes

4 - 8 Months in advance:

  • Arrange supplies for name tags
  • Get volunteers to work the registration desk (if possible)
  • If you plan to have paper tickets, (not recommended) send them
  • Broadcast e-mail reminders
  • Cut-off for final ticket sales (if your venue needs notice for extras)
  • If you plan to have a program booklet, assemble it now

The Final Weeks:

  • Print guest lists for registration table within your Reunion Manager Event Account area
  • Give final meal count to caterer
  • Prepare name tags (you can print these from within the Reunion Manager)
  • Compile registration kits if any - Reunion T-Shirts are always a big hit
  • Prepare all office supplies and signs needed for registration desk
  • Confirm with all vendors, suppliers, donors, etc.
  • If Reunion Location has Internet Access make arrangements to bring a laptop to use the Reunion Manager on-site registration feature.
  • Send Email out to all registered guest reminding them of the Reunion

Reunion Day:

  • Decorate room, tables, displays
  • Set up registration area
  • Ensure required audiovisual equipment is set-up
  • Review check-in procedure with registration workers
  • Pick up or ensure delivery of registration kits, giveaways, mementos...

The Reunion:

  • Ask people when & where they would like to hold the next Reunion
  • Ask People to keep their Reunion Manager Year Book Accounts up to date so they can be informed the next time a reunion is planned
  • Most Importantly Enjoy it

Reunion Manager

Highlighted Features
  • Free Unique
    Reunion Website Domain
  • Free Reunion Yearbook
  • Free Excel exporting
  • Free Online Reunion
    Registrations
  • Free Unlimited Reunion
    Events per reunion
  • Free Name Tag Printing
  • 10 Reunion Ticket
    Options
  • Free Ticket Payment
    Plans using PayPal
    Subscriptions
  • User Entered Donation
    Option
  • Limit Payment Options
  • Free Facebook Integration
  • Secured Encrypted
  • Customized Site Header
  • Unlimited Registrations
  • Ability to add
    Customizable Field on
    Ticket Payment page
  • Multiple Year Reunions
  • Before & Current Photos
  • Email between Alumni
  • Print Alumni Name Tags
    with Before Photo
  • Print Guest Name Tags
    with Alumni Before
    Photo
  • Reunion Photo
    Albums (Optional)
  • Custom Domain (Optional)
  • Choose who gets Printed
    a Reunion Name Tag
  • Alumni can Print their own
    Reunion Tickets online
Reunion Reports
  • Registrations to Date
  • Estimated Reunion Cost
  • Total Tickets Ordered
  • Total Tickets Paid
  • Total per Tickets
  • Total Money Collected
  • Total Money Still Due
  • Total PayPal Payments
  • Total Walk-in Estimate
  • Total Mail in Payments
  • Print Check-in Sheet

 

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