Planning a High School Reunion or a Reunion of any type can at first appear to be a formidable task, but it doesn't have to be. Use this Reunion Planning guide to help you plan your reunion.

Quick Reunion Planning Reference Guide

12-18 months in advance:

• Create a Reunion Event web site by clicking HERE
• Visit or call the school: inform them of reunion; obtain class list if available, see if they have any class year books hanging around they could send to you.
• Ask the School and Town to post on their web sites a link to your Reunion Information and a link to the online Reunion Registration.
• Prepare preliminary budget, figure that between 25-40% of classmates will attend a reunion - 50% of those that attend will bring a guest.
• Open bank account - if possible use a Nationwide Bank  or a Bank within your Classes Town or City
• Open a Reunion PayPal account - If you don't have one Click Here to open one - Attach the bank account to it so you can transfer the funds.
• Consider getting a PayPal Debit Card also to use for paying Reunion expenses directly out of the Reunion PayPal account itself.
• Choose the Date for your Reunion - keep in mind travel times and it is best to hold your Reunion on Thursday, Fridays or Saturday nights.
• Contact the local Newspapers and ask them to print your reunion information - include the Reunion Manager link for people to register online - and in all communications you send out.
• Since you can use the Reunion Manager to Email all Classmates at once - as people start to register send an email out once or twice a month asking people to contact old classmates who have not registered yet  - make sure you include the link to register so they can forward it.
• Post Missing Classmates page on web site (and update as you go)
  

8-12 months in advance:

• Finalize date of event (if possible)
• If you can scan your Class Yearbook do it now - as people register upload their Class Photo
• Book location or get necessary permits if needed
• Make arrangements with local Hotels for special Room Pricing for your group.
• Book caterer, or start planning menu
• Finalize ticket pricing - Average Reunion Ticket prices are between $50-$75 per person.
• Send broadcast e-mails hyping the reunion to local papers - community web sites, facebook etc...(ongoing until event)
• Invite the non-paying guests (teachers, coaches, etc.)
• Start early-bird ticket sales and incentive programs
• Book entertainment
• If you are hiring a photographer or videographer, get quotes

4 - 8 Months in advance:

• Arrange supplies for name tags
• Get volunteers to work the registration desk (if possible)
• If you plan to have paper tickets, (not recommended) send them
• Broadcast e-mail reminders
• Cut-off for final ticket sales (if your venue needs notice for extras)
• If you plan to have a program booklet, assemble it now
  

The Final Weeks:

• Print guest lists for registration table within your Reunion Manager Event Account area
• Give final meal count to caterer
• Prepare name tags (you can print these from within the Reunion Manager)
• Compile registration kits if any - Reunion T-Shirts are always a big hit
• Prepare all office supplies and signs needed for registration desk
• Confirm with all vendors, suppliers, donors, etc.
• If Reunion Location has Internet Access make arrangements to bring a laptop to use the Reunion Manager on-site registration feature.
• Send Email out to all registered guest reminding them of the Reunion

Reunion Day:

• Decorate room, tables, displays
• Set up registration area
• Ensure required audiovisual equipment is set-up
• Review check-in procedure with registration workers
• Pick up or ensure delivery of registration kits, giveaways, mementos...
  

The Reunion:

• Ask people when & where they would like to hold the next Reunion
• Ask People to keep their Reunion Manager Year Book Accounts up to date so they can be informed the next time a reunion is planned
• Most Importantly – Enjoy it